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National Indian Students and Alumni Union UK (hereinafter referred to as “NISAU”) is the “data controller” for the purposes of the Data Protection Act 1998 and (from 25th May 2018) the EU General Data Protection Regulation 2016/679 (“Data Protection Law”). This means that we are responsible for, and control the processing of, your personal information.
We may collect personal information like (non-exhaustive list) your name, title, email address, messages and responses via your email address, physical address, postal address, contact details, date of birth, etc.This includes collecting information about yourself if you sign up to an event for NISAU by “liking”, “following”, or linking your email address to NISAU via a third-party website or network (e.g. communications network such as Whatsapp)
We may also collectyour bank accountdetails or card details to process any relevant transactions
We may also collect information about your health
We may also use images ofyou from our events for marketingpurposes
We may also ask you for information when you reporta problem with our website
If you contact us, we may keep a record of that correspondence
We may also ask youto complete surveys that we use for research purposes, although you do not have to respond to them
Information that we obtainfrom you when you applyfor a role at NISAU may include, subjectto your prior written consent,sensitive information such as:
Racial or ethnic origin
Religious beliefs
Citizenship and Immigration status
Physical and mental health details
Commission of criminaloffences and/or involvement in criminal proceedings
Information we get from your use of our website and services
In addition to cookies(for which see the sectionbelow entitled What Cookies We Use), we may also collect details about your usage of the website.Those may include, but are not limited to:
Traffic data
Location data
Weblogs and other communication data (whether this is required for our own purposesor otherwise)
The resources that you access such as our advisories, news links etc.
We may obtainsome information from publicly available sources such as news articlesor open postings on social media such as Facebook andLinkedIn.
To keep youinformed or get in touch withyou regarding any of our activities or those that may be related to our activities
Location data
To undertake public relations activities
To keep a record of your relationship with us
To process your paymentsfor any events/ activities / donations
Mandatory / Regulatory processing (Attendance register, otherrelevant certifications) and administrative tasks
To administer the volunteering arrangement where you volunteerwith us
We do not sell or shareyour personal detailsto third partiesfor the purposesof marketing. But, if we runan event or activity in partnership with another organisationyour details may need to be shared, and you will be notified in such circumstances.
to ensure that contentfrom our websiteis presented in the most effective mannerfor you and for your computer
to provideyou with information, products or services that you requestfrom us or which we feel may interestyou, where you have consented to be contacted for such purposes
to allow you to participate in interactive featuresof our service, when you choose to do so
to notify you about changesto our service
to carry out in-house researchand analysis, for example data mining, marketing statistics etc.
to monitorcustomer traffic patterns, website usage and related websiteinformation in order to optimizeyour use of our website; datacollected in this way will be aggregated and anonymized and passed to areputable third- party, but these statistics will include no informationpersonally identifying you
You can opt out of your data being used for any of theabove purposes of use by contacting us directly through the email address provided in theYour Rights section below.
The legal basisfor processing your personal information is “legitimate interests”. Under“legitimate interests” we can process your personalinformation if: we have a genuine and legitimate reasonto carry out our activities and conduct events.
From time to time, we may send electronic copies ofadvisories and other material to some of our contacts. The e- mail software that we use to send this material mightallow us to collect information about which contacts have received and openedour e-mails. It does so by tracking when images and links contained in eachemail are retrieved and clicked on respectively. We might collect thisinformation to monitor and improve the effectiveness of the material we send by email. You areable to blockthe collection of this informationby adjusting your e-mail software’s privacy settings to preventthe automatic downloading of images (although if you do, some or all of anemail’scontent may beunavailable unless you manually select to download images in that email) and bychoosing not to click on the links. You can update your preferences or unsubscribe at any time by clicking onthe relevant links at the bottom of each of our emails. You can updateyour preferences or unsubscribe at any time by clickingon the relevant links at the bottom of each of our emails
We will use and store any personal data we collectin accordance with the GeneralData Protection Regulation (GDPR). Under the Act, yourrights include:
Withdrawing your consent
You have the rightto ask us not to process your personal data for marketing and donation request purposes.We will usually inform you(before collecting your data) if weintend to use your data for such purposes. You may opt out of your personaldata being used for direct marketing purposes by contacting us team@nisu.org.uk.
Our website may, from time totime, contain links to and from external websites. If you follow a link to anyof these websites, please note that these websites have their own privacy policies and that we do not acceptany responsibility orliability for these policies. Please check these policies before you submit anypersonal data to these websites.
Accessing and managingyour personal information
The right to request a copy of your personaldata which NISAU holds aboutyou. You can make a request for access free of charge. Please make all requests for access viaour email address provided below, and provide us with evidence of youridentity. We will provide accesswithout delay, and at latest, within one month of receipt of your request. However,if you have numerousor complex requests,we can extend the deadline by two months.If there is such a delay, we will notify youwithin a month of receipt of the request, providing the reasons for its delay.
You also have the following rights:
to request us to erase your PersonalData;
to request us to corrector change any personal data if it is found to be inaccurate or out-of-date; and
to request us to restrictour processing of your PersonalData; and
to object to the way in which we are dealing with and processing your Personal Information.
Should you wish to exercise these rights, we will requireyou to prove your identity with two pieces of approved identification. We want to also make sure that your personalinformation is accurate and up to date. You mayask us to correct or removeinformation you think is inaccurate.
If you arenot happy about the way inwhich we have processed or dealtwith your information, you can complain to the InformationCommissioner’s Office (ICO). You can find the details regarding thesame here.
When you visit this website a small text file known asa cookie may be downloaded to your computer.This allows us to provide a better service bydirecting you to your preferred country and language settings on subsequentvisits. You can adjust how your computer deals with cookies via your internetbrowser. The web server may alsocollect the user’s IP address. We use this information to:
work out how many times the Websitehas been visited;
identify where users of our website come from;
track which partsof the Website have been visited so we can improve the content and layout.
If you arenot happy about the wayIn most cases, wecollect this website usage information in away which does not identifyyou and we do not attempt to link this information with the information thatwe collect about our contacts referred to above. However, if you arrive at our websiteby clicking a link in an e-mail we send, our software providermay link websiteusage information to youremail address as described in the NISAU Mailing List section above. inwhich we have processed or dealtwith your information, you can complain to the InformationCommissioner’s Office (ICO). You can find the details regarding thesame here.
The law states that we can store cookieson your machineif they are essential to the operationof the website but that for all others, we need yourpermission to do so. You can set your browser not to accept cookies and theabove website tells you how to remove cookies from your browser. However, in afew cases some of our websitefeatures may not function as a result.
If you do not wish to receivecookies from us or any other website, you can turn cookies off on your webbrowser: please follow your browserprovider’s instructions in order to doso. Most web browsers allow somecontrol of most cookies through the browser settings. To find out more about cookies, including how to see what cookieshave been set and how tomanage and delete them, visit https://www.aboutcookies.org/ or www.allaboutcookies.org.
We will keep yourinformation secure by taking appropriate technical and organisational measuresagainst its unauthorised or unlawful processing and against its accidentalloss, destruction or damage. Unfortunately, the internet is not always secure,therefore, although we will do our best to protect your personal data, wecannot guarantee the security of your data whichis transmitted to our websiteor other productsand services via aninternet or similar connection and any transmission will be at your own risk.Once we have received yourinformation, we will use strict procedures and security features to try toprevent unauthorised access.
Where we useexternal companies to collect or process data on our behalf, your Data may betransferred to, and stored at, a destination outside the European Economic Area(EEA), which means all the EU countries plus Norway, Iceland and Liechtenstein. It may also be processed by staff operating outside the EEA whowork for us or for one of our suppliers. Such staff may beengaged in, among other things, the provision of support services.
If you do not want your information to be transferred outside the EEA you should not use our website, productor service or contact us via email.
Where we havegiven you (or where you have chosen) a password which enables you to accesscertain parts of our website, youare responsible for keepingthis password confidential. We ask you notto share a password with anyone.
Unfortunately, the transmission of information via the internetis not completely secure. Althoughwe will do our best to protect your personal data, wecannot guarantee the security of your data transmitted to our website; anytransmission is at your own risk.
Once we have receivedyour information, we will use strict procedures and security featuresto try to preventunauthorised access.
We may share your personalinformation with third parties in the followingcircumstances:
If we or substantially all of our assetsare acquired by a third party,in which case PersonalData held by us about you will be one of the transferredassets.
If we are under a duty todisclose or share your personaldata in order to comply with anylegal obligation, or inorder to enforce or apply our terms of use and other agreements; or to protectthe rights, property, or safety of NISAU, or others. This can include exchanging information with othercompanies and organisations for the purposesof terrorism and fraudprotection
If we have partnered with an organisation to organiseand event that youhave registered for. This could for example be a university in the UnitedKingdom
Hotels, airlines and travel agenciesshould NISAU arrange your travel and accommodation, for example if youare an invited guest speaker for oneof our events.
The Purposesof transfer of your Data (save in thecase of Sensitive Data,where we will have obtainedyour specific consent to doso for one or more of the Purposes) are lawful because it is necessary for usto hold and use your Personal Dataso that we can perform our obligations under the contract we have entered intowith you for the Purpose(s).
In the event of any of the above scenarios occurring, we will endeavourto ensure that your rightsand freedoms in respect of the processing of yourpersonal data are adequately and appropriately protected.
We will not sell your data to any third party.
We will hold your personal information on our systems for as long as is necessaryto operate the service in accordance with legal requirements andaccounting rules.
Where your information is no longer required,we will ensure it is disposed of ina secure manner.
Where your information is no longer required,we will ensure it is disposed of ina secure manner.
To exercise all relevant rights,queries or complaints, please in the first instanceemail us on team@nisu.org.uk
